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Project Portfolio Management for Group Leaders

 

As a Group Leader, you are responsible for the initiation, management and success of multiple research projects that make up your laboratory's portfolio. Some will run smoothly and require only a light touch, and others will be in greater need of regular attention and resources to keep them on track. You may also have projects that suck up resources but don't contribute to your research vision, or that are under-resourced but could have a real impact on your field. 

Sorting out which projects are worth investment and what to do about them, and which projects you might like to let go of and how to end them, can feel overwhelming. 

This course on Project Portfolio Management, developed by Dr. CJ Fitzsimons—author of "International Project Management - intercultural cooperation in practice" (German language)—is designed to help you evaluate your project portfolio and to work out what to do for each project in it.

The course equips you with powerful tools for evaluating and managing projects to remain aware and in control, and introduces you to key concepts for the planning and development of a portfolio of research projects that will give you the greatest chance of success.

 

Notes on Timings:

  1. All timings are approximate, as we will be working in a process-oriented manner. The time spent on a topic will expand or shrink to meet the needs of the course participants.
  2. Check-in at the hotel is the night *before* the start of the course (this night is included in the course fee).
  3. We start at 09:00 and work until approximately 17:30.
  4. On Day 1 and 2 we will have a Project Clinic from 18:00 to 19:30 
  5. On the final day, we work until 13:00

 

DAY I 

60 mins

Welcome, Introduction, Warming up

Give you time "to arrive" at the workshop and introduce the topics for the course.

30 mins

Project and Project Management

A refresh on the nomenclature and principles of Project Management.

90 mins

Vision

Having a clear vision for your research provides you with a basic tool to evaluate how to organise your projects and identify new ones.

60 mins

SWOT Analysis

Where are your strengths, weaknesses, opportunities and threats for your programme of research to help you reach your vision?

90 mins

Strategy

You have an opportunity to identify or develop your strategy to achieve your vision.

60 mins

Theory of Constraints

This simple and powerful idea allows you to pinpoint what’s holding your research back and suggest ways to deal with that.

90 mins

Project Clinic

Participants can offer current problems from their projects as case studies that we analyse and resolve together.

DAY II

60 mins

Goal Setting

SMART goals are a powerful tool both for individual projects and for portfolios.

60 mins

Portfolio Map

A tool for evaluating the relative importance of projects in your portfolio.

90 mins

Portfolio Risk Management

How to identify, formulate and manage risks that could jeopardise the success of your research

90 mins

Portfolio Stakeholder Management

Participants learn to identify their stakeholders, how to carry out a stakeholder analysis and develop a stakeholder management plan.

90 mins

Portfolio Quality Management

We discuss ways to ensure and improve quality across your portfolio.

60 mins

Portfolio Controlling

How you might monitor progress across your portfolio and intervene appropriately to keep things on track.

90 mins

Project Clinic

Participants can offer current problems from their projects as case studies that we analyse and resolve together.

DAY III

60 mins

Project Evaluation

It’s important to learn lessons from each project and apply them to help the other projects in the portfolio.

120 mins

Implications for your job

Now that you’ve developed a way to manage your portfolio, you can reflect on the implications of this for how you do your job.

30 mins

Next Steps

What will you do when you get back to the lab?

30 mins

Final Questions and Closing