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Project Management for Scientists

 

The successful management of research projects is key to success in science. Understanding what project management is, when it is helpful and how to apply it in research is an important skill for scientists. This course, developed by CJ Fitzsimons—author of "International Project Management - intercultural cooperation in practice" (German language)—introduces key concepts in project management, both for planning and managing work, and for working effectively with people (including with yourself). The course is in English.

 

Notes on Timings:

  1. All timings are approximate, as we will be working in a process-oriented manner. The time spent on a topic will expand or shrink to meet the needs of the course participants.
  2. Check-in at the hotel is the night *before* the start of the course (this night is included in the course fee).
  3. We start at 09:00 and work until approximately 17:00.
  4. On Day 1 and 2 we will have a Project Clinic from 18:00 to 19:30 
  5. On the final day, we work until 13:00

 

DAY I 

15 mins

Welcome, Introduction, Warming up

Give you time "to arrive" at the workshop and introduce the topics for the course.

60 mins

Build a Bridge

A group exercise to promote teamwork and communication.

20 mins

Open the Parking Lot

Collecting your needs and questions for the course.

45 mins

Projects and Project Management

Look at the basic ideas behind projects and project management and discuss where it makes sense to use project management models and tools.

20 mins

Project Contracting

80 mins

Project Goals

A clear goal helps greatly in planning and managing the project. We apply some tools to help you sharpen your project's goal(s). In addition, we discuss how to take the uncertainty inherent in research into account.

90 mins

Project Planning

We introduce some simple tools that help you to plan your project in an appropriate level of detail. Key to this is an approach that enables you to 'chunk' your project into manageable work packages.

60 mins

Self-Management

Explore different practical ideas that can help you to organize your work more effectively and reduce stress levels.

90 mins

Project Clinic

Participants can offer current problems from their projects as case studies that we analyse and resolve together.

DAY II

30 mins

Motivation

You explore the factors that influence your own levels of motivation and those of your people.

90 mins

Assertiveness

Here we explore ways that you can get your point across and defend your position fairly, learn how to set and defend your boundaries and generally work with self-confidence.

90 mins

Quality Management

Principles of quality management in projects and their impact on planning and execution.

90 mins

Risk Management

How to identify risks in the project, formulate clear risk statements and what options you can take to manage them; evaluating probabilities (Gigerenzer); how to recognize and deal with chances that occur.

90 mins

Stakeholder Analysis & Management

Stakeholders can influence your project – positively or negatively. An important part of project success is to be aware of how they view your project and its importance – and what you can do to influence that.

90 mins

Project Clinic

Participants can offer current problems from their projects as case studies that we analyse and resolve together

DAY III

60 mins

Project Marketing

Discuss what is involved in project marketing, evaluate experiences and identify other approaches.

60 mins

Project Controlling

Controlling is simply the phase in the project where you check your progress against the plan and respond quickly when you’re drifting off course. It is also the phase in the project where you decide to refocus the project, if the research results suggest this. We look at: Deming Wheel, Force-field Analysis, OIL, Escalation.

60 mins

Keeping Collaborations Running

Collaborations are the life blood of science, even if they don’t always run smoothly. Here we look at typical problems you may have encountered and find ways to deal with them.

90 mins

Managing Conflicts

By working on one or two participant cases, you will learn an approach so that you can analyse and identify solutions to conflicts. In addition, you will learn about 

- Common sources of conflict

- First signals

- The dynamic of how a conflict develops, and

- Common strategies for dealing with conflict

30 mins

Final Questions and Next Steps